How to Submit Your Abstract

All contributions to NA-PAC'13 will be made and processed using the JACoW Scientific Program Management System (SPMS). As a primary author, you must have a profile and associated account within the JACoW Repository, prior to submitting an abstract.
To create or log into your profile click here.
If in recent years you have been the submitting author of an abstract for any JACoW conference, you already have an SPMS profile and should find the procedures familiar. If not, creating one is easy and free.

Update your SPMS Profile Information

Once logged into the SPMS, please take a moment to confirm that the data in your JACoW profile is up to date, especially your e-mail address and affiliation. Do this by clicking on the link called "Modify Your Profile" near the top of your SPMS page

Submitting Your Abstract

Submit your abstract(s) by clicking on the Submit A New Abstract link and following the instructions below.

Remember in particular that if your work is accepted for presentation, the title, the authors, and the abstract, as you enter them, will be shown that way in our program materials, and later in the table of contents and author index of the Proceedings. Please ensure that this data is correct at all stages.

Abstract Title
Enter the Title Using Initial Capital Letters Like This

Presentation Type
The default presentation type is "Poster". The Scientific Program Committee will look through the submitted abstracts and choose those that seem appropriate for Contributed Oral status.

Main and Sub Classification
All contributions are grouped by Main and Sub Classification. It is your responsibility to properly classify your abstracts to ensure that, if accepted for presentation, you get an appropriate place within the conference program. A link to a description of the Classifications and Sub-Classifications is available in the menu at left.

Abstract Content
Text should not exceed 1200 characters.
Please submit and present only materials that are cleared for release—no classified documents (even at the "sensitive" or "for official use only" levels) or corporate-confidential materials.

Avoid Special Characters
Since this abstract system does not allow a simple, straightforward way to enter Greek symbols, superscripts or subscripts, please do not use them in your abstract.

Footnotes/Funding Agency
Footnotes should not exceed 200 characters. Each entered reference must be terminated by a carriage return. This field is not a request for sponsorship of your attendance! It is an acknowledgement of the agency that funded of your research.

Once the abstract submission is complete, hit "Submit". Confirmation of submittal will appear on-screen, and as described below you may view it at any time. E-mail confirmation is not in use.

Abstract Editing/Entry of Co-authors
After you have pressed "Submit," a new window allows you to manage your abstract in various ways, and also to enter co-authors and designate their roles. Primary/submitting authors are the persons normally contacted. The presenter/speaker is the person who will actually present the oral or poster. Co-authors are other contributors. If you do not designate roles, the system will assume that the submitter of the abstract is the primary author and will give the presentation.

These roles determine the sort order for co-authors in the table of contents. The names of primary/submitting authors appear first in the list of co-authors, followed in alphabetical order by co-authors with the same affiliation. Co-authors from other affiliations are grouped by affiliation, in alphabetical order. It is important to remember to enter all co-authors so that their names will appear in the author index of the conference program booklet and the Proceedings.

What Happens Next

To view or manage your abstract after submittal, go to "Return to Abstract List" in SPMS. When subsequently you log in to your SPMS page, you will see a list of your abstracts.

After submission, the following actions will be taken:

  1. All abstracts will be reviewed by the Scientific Program Committee. The SPC will ensure that the Main and Sub-classifications are correct, and will select those contributions most suitable for oral presentation.
  2. Authors will be notified of the decisions in July, after the SPC meeting. Only primary/submitting authors receive this notification.
  3. Posters will be assigned program codes (including the date of presentation) approximately 6 weeks prior to the conference.