Each conference series agrees to adopt common templates, and to produce JACoW-compatible files of papers for publication at the site. They also agree to abide by terms of reference and boundary conditions which have been put in place to facilitate the training of JACoW editors through hands-on experience in processing of papers, and also through attendance at the annual JACoW Team Meetings where technical problems related to electronic publication are addressed.
JACoW has thus become a collaboration in electronic publication, with a Steering Committee composed of the Chairs of the past, current and future conferences in each of the member series.
More recently, the JACoW Collaboration has developed a Scientific Program Management System (SPMS) based on Oracle software. Originally designed to handle contributions to a scientific conference from abstract submission through to the production of the proceedings, it is now also used for many of the organization's own activities, as well as (at the option of individual conferences) to manage delegate and industrial exhibition registration, refereeing and hotel accommodation.